Precision Billing for Projects: Granular Timesheet Controls That Improved Revenue Transparency
Client Overview
A mid-sized professional services firm specializing in IT consulting, known for delivering customized solutions to its clients. The firm faced challenges in maintaining financial transparency and accuracy due to limitations in their project and timesheet management processes.
The Challenge
The client's existing Odoo setup lacked advanced controls for timesheet management and billing, which led to:
- Inconsistent tracking of billable and non-billable hours.
- Limited visibility into project-specific revenue streams.
- Errors in timesheet approval processes, causing delays in invoicing.
- Difficulty in producing accurate utilization and profitability reports.
The firm needed a solution that would enable precise tracking, approval, and billing of timesheets while providing real-time insights into financial performance.
Our Approach
CorporateHub leveraged its expertise in Odoo tuning to address the client's needs. We focused on enhancing the project and timesheet modules by implementing the following solutions:
- Configured timesheet entries to categorize hours as billable, non-billable, or payable.
- Introduced automated billing rules tied to project roles and tasks, ensuring accurate invoicing.
- Developed a multi-tier approval workflow to validate timesheet accuracy before invoicing.
- Added customizable approval thresholds based on project budgets and timelines.
- Designed dashboards to monitor employee utilization rates and project profitability.
- Enabled real-time tracking of revenue contributions from individual projects and team members.
- Implemented automated activity reminders to ensure timely timesheet submissions.
- Set up alerts for budget overruns or unbilled hours.
The Results
The firm saw a 40% reduction in billing errors, leading to faster and more reliable invoicing.
Real-time dashboards provided clear insights into project profitability and resource utilization.
Timesheet approval processes were streamlined, reducing administrative workload by 30%.
Better tracking and categorization of hours resulted in a 15% increase in billed revenue.
Client Testimonial
"CorporateHub's tailored tuning of our Odoo platform has been transformative. The granular billing controls and detailed reports have given us unprecedented clarity into our financials. It's a game-changer for our project management and overall business operations."
Conclusion
Through precise tuning of Odoo's project and timesheet modules, CorporateHub enabled the client to achieve greater financial oversight, operational efficiency, and revenue transparency. This case underscores our commitment to delivering customized solutions that align with unique business needs.
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